Pinacia Inc.
5739 Kanan Road, # 349, Agoura Hills, CA 91301
Phone: (818) 396-8550 Fax: (818) 396-3524
EZ Maintenance, Easy CMMS Preventative Maintenance Software
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Vehicle Module
Inventory Module
Inventory Items
Requests For Bid
Purchase Orders
Receiving Against P.O.'s
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Contact Information
Pinacia Inc.
5699 Kanan Road, #349
Agoura Hills, CA USA 91301

Phone: (818) 396-8550
Sales Support: ext. 1
Tech Support: ext. 2
Fax: (818) 396-3524

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Previous Section:
Purchase Orders

Watch a Video about Receiving Against Purchase orders in EZ Maintenance

Receiving Against Purchase Orders in EZ Maintenance

EZ Maintenance also has a feature that lets you receive items against purchase orders. When you receive items using the Receiving feature of EZ Maintenance, inventory levels are automatically updated and the date of the receipt is recorded for future reference.

The first screen you see upon entering the Receiving feature of EZ Maintenance lists all of the purchase orders that are still open:

At this window each purchase order is listed. For each PO, the number of that PO is shown as well as the vendor who it was sent to, the date on which the PO was created, the promised delivery date, and the person within your company who created the order.

To receive items against one of these purchase orders, all you have to do is select one by clicking on it and then click on the Receive button. This takes you to the window where you receive the items in the purchase order:

Here, the list of items that were ordered in the PO is shown at the bottom of the window. To receive a quantity for one of these items, you just select one of the items by clicking on it and then click on the Receive button. This opens up a window where you enter the quantity of the item you want to receive:

As mentioned before, once you receive the items here, EZ Maintenance automatically updates your inventory levels to reflect the newly added items and records the date of the receipt and the quantity for future reference.

If an item on a purchase order is received in multiple shipments, you can see a record of all the shipments by using the Edit Events button. Selecting an item on the purchase order and then clicking on the Edit Events button takes you to the following window which lists all of the shipments received for the selected item:

You can also edit the shipments here by adding new shipments, or editing and deleting existing ones.

Lastly, you can print a Backlog/Variance Report that shows you all of the items on the purchase order and the remaining quantity due for each item:

Previous Section:
Purchase Orders