Pinacia Inc.
5739 Kanan Road, # 349, Agoura Hills, CA 91301
Phone: (818) 396-8550 Fax: (818) 396-3524
EZ Maintenance, Easy CMMS Preventative Maintenance Software
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Vehicle Module
Equipment Module
Maintenance Schedules for Equipment
Entering and Viewing Equipment
Viewing Maintenance Due
Creating Work Orders
Maintenance Due Report
Maintenance History
Barcode Printing and Scanning
Sample Reports
Inventory Module
EZ Maintenance WEB
Our Web version of EZ
Maintenance™, EZM Web™ is accessible anywhere in the world there is an internet
EZ Maintenance WEB
Partial Client List
EZ Maintenancefor Windows
EZ Maintenance for Web
  • Schedule All Maintenance
  • Equipment & Vehicles
  • Full Inventory Control
  • P.O.s, RFBs, Invoices
  • Work Orders, Bar Coding
  • Emergency Work Orders
  • Email Alerts
  • QuickBooks Link
  • Send Work To Vendors
  • Customer/Vendor Tracking
  • Track Customers
  • Maintenance Histories
  • Access Passwords
  • Supervisory Control
  • And Much More!
Contact Information
Pinacia Inc.
5699 Kanan Road, #349
Agoura Hills, CA USA 91301

Phone: (818) 396-8550
Sales Support: ext. 1
Tech Support: ext. 2
Fax: (818) 396-3524

Tour Equipment Module

Previous Section:
Viewing Maintenance Due
Next Section:
Maintenance Due Report
Watch a Video on Viewing and Entering Your Equipment in EZ Maintenance.

Creating Scheduled and Unscheduled Work Orders

First we'll show you how scheduled work orders are created in EZ Maintenance software, and after that we'll show you how unscheduled work orders are created.

To create a work order for a preventive maintenance event (a scheduled work order) for a piece of equipment in EZ Maintenance, you simply select the scheduled maintenance event which you want to create a work order for and click on the Create/Edit Work Order button in the window seen below. In this window, you can see all of the scheduled maintenance events for a selected piece of equipment.

In the above window you'll see two lists: the top list contains the list of equipment which you've entered into EZ Maintenance for tracking:

If you click on a piece of equipment in this list, the list of scheduled preventive maintenance events, which is directly below, will be updated with the scheduled maintenance events for that piece of equipment:

One of the scheduled maintenance events in the above example has had a work order created for it. This is indicated by the number "8" under the Work Order No. column, which is the number for the work order that was created. In addition, the due date for the preventive maintenance event is displayed in red, which means that it is overdue. The person to whom each work order is assigned is also displayed under the Assigned To column; the work order number 8 is assigned to "Jerry".

As mentioned above, if you want to create a new work order, just select a maintenance event that hasn't had a work order created for it and then click on the Create/Edit Work Order button. This opens the following window where you enter the information for the work order:

This window contains all of the details about the work order including:

  • Details for the equipment you're creating the work order for
  • The customer who you're maintaining the equipment for (if you are maintaining it for somebody else)
  • What kind of maintenance the work order prescribes (e.g. "quarterly maintenance", "daily maintenance", etc.)
  • Any notes you want to add to the work order and who is performing the work, who the responsibility for completing it is assigned to, and who has approved it
  • The labor cost, materials/parts cost, and down time necessary while the maintenance is being performed
  • The materials and replacement parts used in the maintenance as well as the sequence of operations or steps that are needed.

The materials, replacement parts, and operations are all automatically filled in the work order when you create it based on what kind of maintenance the work order is being created for. If you need to change the materials, replacement parts, or operations for a particular instance, however, EZ Maintenance will allow you to do that.

To close the work order after the work has been finished, you just mark it as closed and it is placed into the equipment maintenance history with all the other closed equipment work orders.

If you want to create an unscheduled work order for an emergency maintenance event such as an equipment breakdown, you just use the New Unscheduled Work Order button. Using this button takes you to a window like the one where you create a scheduled work order. However, you have to choose the equipment which you're creating the work order for and the kind of maintenance that needs to be done.

Previous Section:
Viewing Maintenance Due
Next Section:
Maintenance Due Report
1. Can EZ Maintenance produce actual calendars which show what maintenance or service is scheduled and what days it is to be performed?
  Yes, and you can even preset the calendars to include or exclude one or both weekend days.